Mata Group · Q3 Kickoff ManCom
Reinforcing the 2026 Plan
Management Committee Meeting — learn from and ratify H1, build through H2.
July 2026Ryan Tan Yu · COOMid-Year ManCom
Ryan Tan Yu · COO · Mata Group
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Table of contents
Meeting format
01 — MANCOM MEETINGS
Strategic. Where leadership steers the company — sets direction, ratifies plans, and makes the calls only this room can make. For strategy, not status.
02 — WEEKLY MEETINGS
For weekly decisions, not just updates. Each team resolves what must be decided this week and unblocks the next.
03 — WORK SESSIONS
A co-working session to progress shared action items together, in real time, without waiting for replies.
January — Kickoff ManCom
April — Q1 Check-In
July — Mid-Year ManCom (we are here)
October — Q3 Check-In
Steering, not reporting · own a lever, not just a square
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The road so far
Four chapters into the plan
2025
2026
H2
Survival
Trade shows built a ₱15–20M pipeline and we stood up Panso + policies — then Q4 collections broke. Cash defense is now permanent.
Q1
Defiant survival
We reorganized, pivoted to govtech, and set the A/B/C + OPS-fund guardrails — holding the line through a real macro shock.
Q2
Gaining Momentum
The bets paid off: Solutionsfest, LGU booking pilots, Toei, Policy Hub live. Real output — momentum, if not yet "in the green."
WE ARE HERE
H2
Reinforce & build
We are here now — mid-year. Build on the momentum, lay the rail, and set 2027 up to start at speed. The next ~4.5 years is where the war is won.
2025 — H2 | 2026 — Q1 → Q2 → H2
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Where we are now
Bruised, not beaten
Why
We came through bruised but not beaten. What steers us now is discipline and systems — not another morale push.
What
Cashflow and profitability still rule the company like Queen & King. While we protect those, we work on expanding the chessboard — strategy.
How
Our 40 hours, our tools, and AI — used well. Everything else is downstream of how we spend them.
Mid-year state + storytelling mandate
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Business development
AI Framework — Exponential Path
AI produces more and better — not fewer people, the same people achieving exponentially more. The only way to survive is to embrace it and outperform the rest.
Traditional productivity
1×
Legs
One hour of effort, one hour of ground.
With tools & tech
5×
Pedals
Pedaling and steering to cover five times the ground.
AI systems
20×
Rails
One decision at the station covers the same distance in a twentieth of the time.
“If I had 20 of me, what would I build?” — that capacity buys thinking, planning, and iterating, not leaning back. Taste is the human edge: choosing the right output. Danish furniture logic — 50 sketches, 20 prototypes, every decision earned.
More and better — not replacing people
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Gain: Bandwidth, not Speed
The hours AI and systems absorb don't disappear — they return to you as space for the work only a human can do. Less firefighting, more architecture. Less transcription, more judgment.
“Everybody does only the things that only they can do.”
Bandwidth for human work
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The organization
Organizational structure
FINANCENorisa
JezreelCarl
HRArielle
—
ADMINTadahide
—
OPERATIONS & SALESJemar · Valjohn · Imee
YousefCyrilJasonFrancisJulianJean ClaudeEricksonKristianLiam
MARKETING & BRANDINGCerinne · Centrina
JuneJensineMaicaMarielleVillalinArtAngeloDominiqueEJ
BUSINESS DEVFatima
Sniwel
RECRUITMENTMiguel
MikeeSuzzette
GLOBAL / MCSNethania
MichaelReginaldLemarJoshJevAeronNicoleteJanAvelino
First names · colors follow Panso department coding
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Shared vocabulary
Companies
Brands — business units
Services
Virtual Tours & MapsStaff AugmentationE-commerce & Web DevAdvanced Web DesignCreative ProjectsVenture Build
One vocabulary, so we steer together
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Knowledge Units
Who owns which knowledge unit
Idea / task
work to be done
→
Knowledge Unit
one owner's clump of ideas
→
Business Unit
delivered ~3×, given a brand
→
Company
a BU or BUs, legal entity
Founders / ExeCom
PansoMata Web ToolsMata AtlasBranding – TourismMarketing CampaignsMata PresentationsGlobal Clients & TeamsFinance & StrategyIntrapreneurship
FINANCENorisa
Client InvoicesLoans & FinancingPayroll
HRArielle
Org DevelopmentPolicy HubComp & BenefitsTESDA EBET
ADMINTadahide
EquipmentSoftware & ToolsProcurement
OPERATIONS & SALESJemar · Valjohn · Imee
Domestic OpsExpedifyMata BookingAGASVT & VM deliveryField PlaybookDomestic SalesProposalsLGU Relationships
MARKETING & BRANDINGCerinne · Centrina
Social Media MarketingVideos & ContentBrandingArt & MapsEskinita
BUSINESS DEVFatima
Business DevelopmentCebuanimationiLab / SSFCCCI
RECRUITMENTMiguel
RecruitmentUniversity PartnershipsTalent PoolExpert Consultant Pool
GLOBAL / MCSNethania
Web DeliveryQA / DevProject ManagementAI Dev Processes
KU → Project → BU · scroll for more
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Knowledge Units
| Owner | Development | Purpose — what sets it apart | H1 2026 · Progress | H2 2026 · Plan |
|---|---|---|---|---|
| Founders / ExeCom | Panso | Our own time-tracker — unlike Clockify, hours tie to billing, payroll & incentives | Clockify → SolidTime fork → now building our own with AI; live panso-ph.web.app | Full in-company adoption of the management dashboard; incremental improvement to a shippable KU |
| Mata Web Tools | Online-first internal tools + automations — “it lives there or it doesn't exist” | Live at mata-tools.web.app; part of the online-first push | Migrate remaining internal ops online; integrate into tools.mata.ph | |
| Mata Intrapreneurship | Staff own MVPs like founders — a KU that converts to a BU starts making money for its author | Introduced Jul 3; first staff intake; pilot forming | Establish PMB as the foundational basis; mechanics & policies established within H2 | |
| Jemar · Operations | Expedify | Our first venture-build client — an on-demand photography app (Uber, but photographers), expanding to other creative services | Heavy build through H1; retainer nearing signature | Sign retainer; soft-launch Q3, full launch by Q4; scope creative-service expansion |
| AGAS | Access to Goods & Assistance System — QR-powered government rationing/subsidy (fuel first, then other goods) | Commissioned by DOST7 (client) w/ Cebu City LGU co-implementor; active Q2 (~330h) | Deliver + implement the QR fuel-rationing system for Cebu City by H2 | |
| CPTO Booking Platform | Booking + e-commerce for all tourism activities across Cebu island | Active Q2 build (~320h) | Soft-launch and begin rollout + onboarding | |
| Nethania · MCS / Global | Internal Websites | Showcase of our internal strength — ehrlich.ph, mata.services, mata.ph, virtualmaps.ph, virtualtours.ph, sandbox.org.ph | Brand-site family live / shipping | Complete + polish; establish an iterative company-wide contribution mechanism (e.g. newsletter integration) |
| Norisa · Finance | PMB Calculator | Project Multiplier Bonus — the linear-compensation engine of Intrapreneurship, transparent & self-serve | Standing up alongside the Intrapreneurship comp model | Make it as regular & consistent as payroll |
| Arielle · HR | Mata Policy Hub | One canonical online home for every policy | Live & in review; Leave policy (002602) finalizing | Flesh out the commenting mechanism — anyone in the company can comment on any part of the Hub |
| TESDA EBET | Accredits internship/training as a TESDA EBET program | Regs finalizing (6.30) w/ intern pipeline | Awaiting Arielle’s inputs | |
| Cerinne · Marketing | Mata Productions | Formal in-house media studio — produces the WWM & Mata: OOO video series, plus marketing & tourism content | Studio stood up; WWM proposed Nov'25 (Valjohn+Angelo); OOO companion series | Normalize WWM + OOO into a company-wide program — turning everyone into storytellers |
| Centrina · Branding | Branding Projects — Cebu City & Province | “Cebu to the World” — LGU tourism branding + booking identity | City brand Jul 1; Province underway; DOT sites live | Completion / launch |
| Fatima · Business Dev | iLab / SSF | Grant-funded Shared Service Facility via the CCCI chamber | Driving CCCI Media Center / SSF application; ~500h plan | Launch & tenancy in CCCI |
| Cebuanimation | Cebu's animation-industry program — ecosystem + talent building | Active — season pipeline; ~620h Q2 | Complete the program |
→ reveals each row · KU → Project → BU
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Housekeeping
Housekeeping items
aOwn your logs — and your team's. Your entries are the basis for client billing and payroll; approve deliberately, like PTF hours.
bApprove only what you've verified. Reconcile against what happened — an unverified approval is money out the door.
cTag billable vs non-billable correctly. It's a property of the task, not the person; mis-tagging hides revenue we can invoice.
dLog against the real project, not a catch-all. Generic "Admin/Internal" can't be billed or costed; flag missing categories.
eTrack by the minute. 14 is 14, not 15 — rounding inflates hours and erodes trust.
fAccount for the full 40. Log genuine idle as Other / Idle; don't pad another project.
gSubmit daily — don't backlog. Unsubmitted time is unpaid, unbilled time.
hUse your department's online tool. Each department has its own tool in Mata Web Tools — one source of truth, below.
Mata Web Tools
Panso
Effective July 2026 · payroll- & incentive-linked
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The Q3 standard
Accountability, turnaround & reliability
The bottleneck is never the task — it's the loop that never closed. The ABC behavior framework is how we self-evaluate where our 40 hours go (reflected in Panso):
A — makes the future betterProactive, compounding work: systems, KUs, skills. Grow it.
B — maintains the presentKeeps things running: delivery, admin, upkeep. Keep it lean.
C — makes the future worseRework, firefighting, distraction. Cut it.
These five standards turn A/B/C from self-assessment into shared practice — the behaviors that keep loops closed, hours honest, and the multiplier fair.
01
Close loops in writing
If it isn't written down and closed, it isn't done. We hold this standard together, founders included.
02
Faster turnaround
Reliability runs both ways. We move faster now — commitments are met on the date given.
03
Reliability over intensity
Consistent, predictable delivery beats sporadic heroics — it's what the multiplier rewards.
04
Close-ended asks
Cross-department requests arrive with a proposed answer, not a new question.
05
Own log approval
Approving your team's Panso logs is now standing — endorse them as you would a PTF.
The behavioral bar for Q3
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Q2 updates
Q2 updates, by manager
Paste your Q2 update link — Save appears when there’s a change to save. (Bastian & Erika are ExeCom.)
FINANCENorisa
HRArielle
ADMINTadahide
OPERATIONS & SALESJemar · Valjohn · Imee
Jemar
Valjohn
Imee
MARKETING & BRANDINGCerinne · Centrina
Cerinne
Centrina
BUSINESS DEVFatima
RECRUITMENTMiguel
GLOBAL / MCSNethania
Saved to the cloud — visible on any device
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Q3 priorities
Q3 priorities, by manager
FINANCENorisa
Per-project P&L visibility; run the incentive reconciliation gate; invoicing automation.
HRArielle
Ship the Leave policy to the Hub; scale onboarding 2×; granular HR tags; 201 directory.
ADMINTadahide
NAS overhaul as deliberate H2 behavior; own the AI-tooling cascade; provisioning discipline.
OPERATIONS & SALESJemar · Valjohn · Imee
Jemar
VM/VT repeatability + Expedify MVP→revenue; project-P&L a habit; VM/VT handoff to Valjohn.
Valjohn
Formalize the Field Playbook (log hours in Panso); push rework to interns; own VT/VM as deputy.
Imee
Quote independently within pricing frames; 2× lead→close; stand up a pipeline/CRM view.
MARKETING & BRANDINGCerinne · Centrina
Cerinne
Brand-book engine for new BUs; LinkedIn/MCS lead-gen. [Dom & Viv slipped — may miss cutoff.]
Centrina
Eskinita IP monetization path w/ milestones; finalize brandbooks; MCS benchmarking.
BUSINESS DEVFatima
Cebuanimation S3 + iLab/SSF + CCCI pipeline; make her CCCI role explicit; earlier risk flags.
RECRUITMENTMiguel
Scale recruitment ~120%; intern sourcing beyond Cebu; restock Talent + Consultant pools.
GLOBAL / MCSNethania
Own MCS log approval; fix billable tagging; grow into senior Technical PM + AI dev.
Edit to save · one lever each
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2027 Vision
Where this all points — 2027
The 2027 destination for every KU — revealed one at a time. Vigilance holds: fuel/energy and Q3–Q4 remain the trouble window, so we reinvest while frugal.
| Owner | Development | 2027 Vision |
|---|---|---|
| Founders / ExeCom | Panso | Single source of truth for the company; conversion to a BU within 2027 |
| Mata Web Tools | A tool directory contributed to and authored by team members company-wide (2027) | |
| Mata Intrapreneurship | Official in-company launch at 2027 Kickoff; steady KU→BU pipeline with hybrid comp | |
| Jemar · Operations | Expedify | Sinulog (Q1) full-scale launch; “Venture-build #2” — from clients or Intrapreneurs |
| AGAS | Turn it over to DOST7; continue support & maintenance | |
| CPTO Booking Platform | Cebu-wide rollout, in prep for the 2028 Asian Beach Games | |
| Nethania · MCS / Global | Internal Websites | Inbound marketing centered on our websites |
| Norisa · Finance | PMB Calculator | A normal, established process |
| Arielle · HR | Mata Policy Hub | A consistent process of uploading/updating policies, with company-wide cascading |
| TESDA EBET | Awaiting Arielle’s inputs | |
| Cerinne · Marketing | Mata Productions | Its own website — mata.productions |
| Centrina · Branding | Branding Projects — Cebu City & Province | Cebu-wide adoption |
| Fatima · Business Dev | iLab / SSF | Launch similar Sandboxes country-wide |
| Cebuanimation | Move on to new programs under TSF |
→ reveals each row · the 2027 destination
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The horizon
Build the rail — 2026 to 2030
H2 lays the groundwork; the payoff compounds over the next ~4.5 years. Everyone pulls their weight now.
H2 2026 · lay the rail
2026
Breakthrough and groundwork for exponential change.
- Panso data spine fixed — pay, incentives, billing run clean
- Attention freed: chairs delegated, founders off the critical path
- Flagship productized: booking + virtual-map standard get a playbook & owner
- ATOP Ormoc (Oct): first national stage, ≥2 government pilots
- Rebrand shipped; spin-out decision by Oct; close cash-safe
Start at speed
2027
The turn — our bets start compounding.
- Panso goes commercial: paying partners, first non-Cebu deployments
- Two P&Ls — services and platforms — run without Ryan in the room
- LGU template sales industrialized off the ATOP pipeline
- Funding decision live; incentive doctrine audited
- MICECON stage (if Cebu wins) demos the full stack
Compound & scale
2028–2030
Where the war is won — the position we have been building toward.
- 2028 Asian Beach Games: our stack on a quasi-Olympic stage
- Cebu gold-standard → national standard (DOT/DILG/SEA)
- Founder-light: ManCom owns departments; Ryan on strategy
- Platform cash funds the next ventures
- Vision-2030 scorecard: double down on what went exponential
Online-first · build the rail
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Close
Help us build the rail network.
aOwn your logs — and your team's.
bApprove only what you've verified.
cTag billable vs non-billable correctly.
dLog against the real project.
eTrack by the minute.
fAccount for the full 40.
gSubmit daily — don't backlog.
hUse your department's online tool.
Log the hours, own your KU, help us chase the multiplier projects.
Ryan Tan Yu · COO · Mata Group — Q3 2026
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